Exhibitor Resource Center

Did you miss our last Sponsor Support Call or our Content Coaching Call?

Check out the information we reviewed with the buttons to the right and register for the next Sponsor Support call at the bottom of this page.

Book Your Hotel

The ability to Reserve Room in Group Block is included in your package.  

Click here to book your room at our special rate!

  • Special Note: The room block closes on Thursday, August 8th (subject to availability).  

Airport Transfer and Discounts on Disney Theme Park Passes are included with Group Block Room Reservation.  

Click here to purchase your Disney Theme Park Passes.

Download Your Sponsor Checklist

Make sure you get the most out of your sponsorship by following the specs and deadlines outlined in your Sponsor Checklist. Each checklist is different, and deadlines are coming up soon, starting June 1st.

Your breakout session title, description, speaker bio and headshot are due!

Please send this information to Kailee at kailee@worldvia.com ASAP to allow attendees to register for your session.

Event Magazine

Diamond, Platinum and Gold sponsors have space in our Event magazine included in their sponsorships. For those who cannot attend Travel Quest World, or those who want to make sure their message is in the hands of every attendee full-page and half-page articles and advertisements are available.

Check out our Event Magazine Media Kit for specifications and pricing.

Email Kailee at kailee@worldvia.com to purchase your space in our guide for the whole weekend.

Breakout Session Preparation

Breakout Sessions are precious time with our members. Make sure to watch our Content Coaching Call Recording with Gloria Stock Mickelson, former Director of Educational Services at Travel Leaders Network, to find out how to best convey your message.

Please note that all Breakout Sessions should be made with the Travel Quest World PowerPoint Template.

All speakers will be using their own laptops for presentations.

Microphones, projector and screen, along with water will be provided in each presentation room.

If you have any other needs for your presentation, please contact Kailee at kailee@worldvia.com.

Floor Plan and Booth Selection 

Booth selection will take place ASAP once our floor plan is finalized. Sponsors will have the opportunity to select the booth of their choice in their sponsorship level (based on availability).  The selection process will begin in the order in which the signed agreements with payments were received. Sponsorships must be paid in full for booth selection. 

Exhibitor Kits and Booth Customization

We are working with Alliance Exposition Services to send out exhibitor kits soon! In the meantime, please visit www.disneymeetings.com/exhibitorconcierge for any booth customization needs. Should you have further questions, you can reach out to the Disney’s Exhibitor Concierge directly at wdw.exhibitor.concierge@disney.com or 407-939-1717.

Additional Booth or Event Badges 

Your team won't want to miss Travel Quest World. Bring them with you by purchasing additional Showcase Booth or Event Passes as A La Carte Add-Ons.

  • Additional Showcase Pass

  • Guest Pass for Friday Night Event

  • Guest Pass for Saturday Dinner Event

Reference the Sponsorship Prospectus, or email kailee@worldvia.com for more information. 

Maximize Your Presence

Make sure our members walk away with a lasting impression of your brand. Additional A La Carte Add-Ons to maximize your presence on site include:

  • Co-branded conference essentials like tote bags, water bottles, lanyards, pens and notebooks, ambassador t-shirts, in-room welcome kits, and the Showcase Button Challenge

  • Conference Center graphics like floor branding in high traffic areas, showcase banners, co-branded step-and-repeat, and graphic cubes

  • Added interactions with breakout or super sessions, meal or refreshment break sponsorships, added event passes, and direct marketing opportunities

Reference page 14 of the Sponsorship Prospectus, or email kailee@worldvia.com for more information.

Make a Payment 

Make Checks Payable to: 

TRAVEL QUEST NETWORK 

2475 NORTHWINDS PKWY STE 200 

ALPHARETTA GA 30009-4808 

Credit Card Payment: 

If it is more convenient to pay by credit card, we can accommodate.  There will be a convenience fee of 3% of the total amount added to cover the merchant fees we incur.  Email kailee@worldvia.com to arrange a credit card payment, or pay by another method. 

Sponsor Agenda 

Friday, September 6th

7-9pm – Cocktails & Dessert on the Plaza: Bonnie Lee Keynote

  •  Passes to this event may be purchased at an additional fee as an A La Carte Add-On

Saturday, September 7th

8-9am – Breakfast General Session for attendees

9:10am-12:10pm – Partner Breakout Sessions 

11am-3pm – Exhibitor Move-in 

  • Our exhibitor partner will be announced shortly and will be providing exhibitor kits with more details. 

12:15-1:15pm – Attendee Lunch General Session with Disney for attendees

1:25-2:55pm – Supplier Partner Roundtables  

3:10-5:10pm – Partner Showcase 

5:10-6pm – Partner Scheduled Meetings 

5-9pm – Exhibitor Move Out 

  • Our exhibitor partner will be announced shortly and will be providing exhibitor kits with more details. 

6-8pm Dinner with Diamond, Platinum and Gold Sponsors

  • Passes to this dinner may be purchased at an additional fee as an A La Carte Add-On

Questions?

Make sure to join our Sponsor Support Calls where we will answer FAQs.  All calls will be recorded for those who cannot attend. 

Click the links below to view the resources from our June call:

 
 

Click here to register for our last Sponsor Support Call on Wednesday, August 21st at 1pm EST 

Still not finding the answers you’re looking for? Email Kailee Phelps directly at kailee@worldvia.com.

If you haven’t signed up yet as a sponsor or and exhibitor, don’t miss out. Click here to get started!